A sample approval should identify exactly what the buyer is approving. Use this checklist when discussing faux fur rugs, genuine sheepskin rugs or chair and decorative cushions. It is a buying brief, not a claim that every option is available on every product.
Start with a traceable sample
Record the product name or SKU, sample reference, date, supplier contact and revision. Keep photographs of the face, reverse, edges and labels. If the specification changes after review, give the revised sample its own reference instead of relying on an earlier approval.
Record the decisions that affect the order
| Check | What to record |
|---|---|
| Material | Named face material, fiber composition where applicable, reverse material and any fill. Do not use “fur” alone to distinguish faux fur from natural hide. |
| Dimensions | The finished size, measurement method and agreed tolerance. For a chair pad, identify whether the stated measurement is a diameter or another dimension. |
| Appearance | Color reference, pile direction, layout and the acceptable variation agreed for this item. |
| Construction | Edge finish, seams, backing, closure or fastening where applicable. |
| Packing | The exact unit pack, label placement and condition after unpacking. |
Separate approved points from open questions
Mark each item Approved, Change requested or Pending evidence. Include a photograph or drawing for any correction. Ask the supplier to confirm which requested changes affect price, minimum quantity or timing; do not assume the original quotation covers a revised construction.
Prepare the production reference
Keep the approved specification, sample reference and written changes together with the purchase order. Agree the inspection checklist, sampling approach and treatment of nonconforming goods before production. Any laboratory test, certification or market-specific requirement needs its own applicable evidence.
Copy this approval brief
Product/SKU: ___
Sample reference and revision: ___
Approved material and size: ___
Color and appearance reference: ___
Construction and packing: ___
Open changes: ___
Required evidence: ___
Buyer approval/date: ___
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