A sample approval should identify exactly what the buyer is approving before a wholesale home textile order moves to bulk. Use this checklist when reviewing wholesale area rugs, pillows and cushions, throws, or related décor SKUs. It is a buying brief, not a claim that every option is available on every product.
Cornovo Home works with wholesale buyers who need a clear production reference: material name, measured size, appearance tolerance, construction details and packing. When those points stay vague, quotations become hard to compare and revisions appear after sampling.
Start with a traceable sample
Record the product name or SKU, sample reference, date, supplier contact and revision. Keep photographs of the face, reverse, edges and labels. If the specification changes after review, give the revised sample its own reference instead of relying on an earlier approval.
For rugs, also photograph pile direction and any backing or anti-slip layer. For cushions and chair pads, photograph closures, fill presentation (if included) and how the cover sits when stuffed. Link the sample to a live catalogue page or a written SKU list whenever possible—for example a faux fur rug program or a genuine sheepskin rug program.
Record the decisions that affect the order
| Check | What to record |
|---|---|
| Material | Named face material, fiber composition where applicable, reverse material and any fill. Do not use “fur” alone to distinguish faux fur from natural hide. |
| Dimensions | Finished size, measurement method and agreed tolerance. For a chair pad, state whether the measurement is diameter, length × width, or another method. |
| Appearance | Color reference, pile direction, layout and the acceptable batch-to-batch variation agreed for this item. |
| Construction | Edge finish, seams, backing, closure or fastening where applicable. |
| Packing | Exact unit pack, label placement and expected condition after unpacking (especially for compressed rugs or vacuum packs). |
Materials and construction notes buyers often miss
Wholesale rug and cushion programs fail more often on naming than on intent. Write “faux fur acrylic pile with felt / fabric backing” or “genuine sheepskin” rather than a marketing nickname. If you need a sheepskin-look cushion, decide whether the brief is for real sheepskin cushions or custom faux fur cushions—those are different materials, price bands and care expectations.
Construction details that change MOQ or cost should be written as open questions until confirmed: bonded vs sewn edges, removable cover vs fixed cover, fill density targets, and whether mixed sizes share one carton plan. Ask which requested changes affect price, minimum quantity or timing; do not assume the original quotation covers a revised construction.
Packing and presentation during sample review
Approve the unit pack with the sample whenever branding or retail presentation matters. Note whether the item will ship flattened, rolled, vacuum packed or boxed, and whether that pack is acceptable for your warehouse or marketplace channel. Cross-check label language, care symbols and barcode placement against your destination rules. For private-label artwork, keep the packaging brief alongside this sample record—see the private-label packaging brief.
Separate approved points from open questions
Mark each item Approved, Change requested or Pending evidence. Include a photograph or drawing for any correction. Keep a short list of evidence still required (for example a packed carton photo, a barcode scan check or a revised color chip). Any laboratory test, certification or market-specific claim needs its own applicable evidence—do not treat a visual sample approval as a compliance certificate.
Prepare the production reference
Keep the approved specification, sample reference and written changes together with the purchase order. Agree the inspection checklist, sampling approach and treatment of nonconforming goods before production. If you also need like-for-like commercial comparison across suppliers, use the wholesale RFQ checklist so quantity splits and trade terms stay aligned with the approved sample.
When you are ready to move from sample to quote, browse the wholesale product directory or send a brief through contact. For OEM labelling and carton marks, start from private-label support. Quality checkpoints used during bulk can be reviewed on the quality-control page.
Copy this approval brief
Product/SKU: ___ · Sample reference and revision: ___ · Approved material and size: ___ · Color and appearance reference: ___ · Construction and packing: ___ · Open changes: ___ · Required evidence: ___ · Buyer approval/date: ___
FAQ
What should a wholesale sample approval include?
Record SKU or product link, sample reference and revision, named material, measured size and method, appearance notes, construction details, packing format and which points are approved versus still open.
Does approving a sample lock the final MOQ and price?
Not automatically. MOQ, packing minimums and price can change when material, color count, construction or packaging changes. Ask for written confirmation of commercial impact before bulk production.
How do I distinguish faux fur from genuine sheepskin in the brief?
Name the material explicitly and attach a reference photo. Use separate briefs for faux fur and genuine sheepskin programs rather than a generic “fur” description.
Should packing be approved with the sample?
Yes when labels, barcodes, compression or retail presentation matter. Approve unit pack and, where possible, a packed carton photograph before the bulk run.
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